Classification Plan Management |
| Classification Specification and Examination Maintenance |
|
1.1
|
Overview
|
|
1.2
|
Submission of Proposed Revisions
|
|
1.2a
|
PDF: Form - Request to Revise Classification Specification/Examination
|
|
1.2b
|
PDF: Example - Notice of Specification/Examination Revision
|
|
1.2c
|
PDF: Example - Final Status Notice
|
|
1.3
|
Classification Specification and Examination Development Process
|
|
1.4
|
Implementation and Posting of Class Specifications and Examinations
|
|
1.5
|
Deletion of class specification and Examinations
|
| Classification of Positions |
|
2.1
|
Employer Responsibilities
|
|
2.2
|
Job Descriptions
|
|
2.2a
|
PDF: Example - Instructions for Completing Job Description and Job Description Format
|
|
2.3
|
Position Audits
|
|
2.4
|
Classification Appeals
|
| Change-In-Title |
|
3.1
|
Change-In-Title Procedures
|
|
3.2
|
Application of Change-In-Title Procedures
|
|
3.3
|
Implementation of Change-In-Title Procedures and Actions
|
|
3.4
|
Other Implications of Change-In-Title Procedures
|
| Specialized Positions |
|
4.1
|
Overview
|
|
4.2
|
Criteria for Justification
|
|
4.3
|
Authorization Process
|
|
4.3a
|
PDF: Example - Form for Specialty Factor(s)
|
|
4.4
|
Specialized Position Certification
|
|
4.5
|
Other Procedural Implications
|
| Position Control |
|
5.1
|
Definition
|
|
5.2
|
Position Identification
|
|
5.3
|
Reclassifying or Reallocating Existing Positions and Establishing New Positions
|
|
5.4
|
Changing a Principal Administrative Appointment (PAA) to a Civil Service Position
|
|
5.5
|
Position Control Record Information Requirements
|
|
5.5a
|
PDF: Example - Quarterly Occupational Ethnic and Gender Report
|
|
5.5b
|
PDF: Example - Instructions for the Completion of Example 5.4c Form
|
|
5.5c
|
PDF: Example - Quarterly Report of Employees Served
|
|
5.6
|
System Processing
|
Employment Procedures |
| Establishment of Registers, Maintenance of Registers, and Certification from Registers |
|
1.1
|
Types of Active Registers
|
|
1.2
|
Order of Names on Active Registers (by class)
|
|
1.3
|
Order of Names on Inactive Files (by class)
|
|
1.4
|
Maintenance of Active Registers for Status Appointments
|
|
1.4a
|
PDF: Example - Notifying Candidates on Removal from Register Letter
|
|
1.4b
|
PDF: Example - Register Clearing Letter
|
|
1.4c
|
PDF: Example - Request for Approval to not Administer Examinations for Original Entry Classifications Letter
|
|
1.5
|
Certification
|
|
1.5a
|
PDF: Certification of Appointment Form
|
|
1.5b
|
PDF: Consideration of Employment Letter
|
| Nonstatus Appointments |
|
2.1
|
Criteria for Determination of Nonstatus Appointments
|
|
2.2
|
Temporary Appointments
|
|
2.3
|
Provisional Appointments
|
|
2.4
|
Trainee Appointments
|
|
2.5
|
Extra Help Appointments
|
|
2.5a
|
PDF: Example - Request for Extra Help Extension
|
|
2.6
|
In-Service Training Programs
|
|
2.6a
|
PDF: Example - Request to Establish Apprentice/Trainee Program
|
|
2.7
|
Apprentice Programs
|
|
2.8
|
Trainee Programs
|
|
2.9
|
Supported Employees Program
|
|
2.9a
|
PDF: Example - Monthly Supported Employee Program Report
|
|
2.10
|
Notice of Employment
|
|
2.10a
|
PDF: Example - Notice of Employment for New Employees
|
| Status Appointments |
|
3.1
|
Criteria for Determination of Status Appointments
|
|
3.2
|
Notice of Employment
|
|
3.3
|
Contract Appointments
|
| Other Employment Transactions |
|
4.1
|
Reassignment within a Place of Employment
|
|
4.2
|
Temporary Downgrading and Upgrading Assignments
|
|
4.3
|
Transfers
|
|
4.4
|
Transfer of State Personnel Code Employee to Registers
|
|
4.5
|
Transfer of State Employees to University System as a Result of Administrative Transfer of Organization
|
|
4.6
|
Leave of Absence after 30 Calendar Days in Non-Pay Status
|
|
4.6a
|
PDF: Example - Leave of Absence Form
|
|
4.7
|
Layoff
|
|
4.7a
|
PDF: Example - Layoff Notice Form
|
|
4.8
|
Disciplinary Suspension
|
|
4.8a
|
PDF: Example - Disciplinary Suspension Notice Form
|
|
4.9
|
Demotion
|
|
4.9a
|
PDF: Example - Notice of Demotion Form
|
|
4.10
|
Establishment of New Positions and Transfer of Employees to System Employer Due to Administrative Acquisition of an External Operational Unit
|
|
4.10a
|
PDF: Example - Waiver of Qualification Request New Operating Unit Acquisition Form
|
| Separation Procedures |
|
5.1
|
Resignation
|
|
5.1a
|
PDF: Example - Resignation Form
|
|
5.2
|
Preliminary Steps for Discharge
|
|
5.3
|
Suspension Pending Discharge
|
|
5.3a
|
PDF: Example - Suspension Notice Pending Discharge Form
|
|
5.3b
|
PDF: Example - Written Charges for Discharge Form - Copy 1, Copy 2, Copy 3, and Copy 4
|
|
5.4
|
Actual Act of Discharge
|
|
5.4a
|
PDF: Example - Schematic Narrative of Discharge Procedures
|
|
5.5
|
Discharge Hearing
|
|
5.6
|
Hearing Board Selection
|
|
5.6a
|
PDF: Example - Name Presented for Consideration for Service on Hearing Boards Forms
|
|
5.7
|
Dismissal
|
|
5.7a
|
PDF: Example - Dismissal Notice During Probationary Period Form
|
|
5.8
|
Termination
|
|
5.8a
|
PDF: Example - Report of Termination of Employment Form
|
| Service and Seniority |
|
6.1
|
Probationary Period
|
|
6.2
|
Service and Seniority Accrual
|
| Demonstration Projects or Pilot/Study Programs |
|
7.1
|
Overview of Programs
|
|
7.2
|
Application Guidelines
|
|
7.2a
|
PDF: Application for Demonstration Project or Pilot/Study Program
|
|
7.3
|
University System Office Review
|
|
7.4
|
Merit Board Approval Process
|
|
7.5
|
Post Approval Review Process
|
|
7.6
|
Rule Revision
|
|
7.7
|
Records Retention
|
Examination Procedures |
| General Duties and Responsibilities of the Employer |
|
1.1
|
Applicant Qualifications
|
|
1.2
|
Rejection/Disqualification
|
|
1.3
|
Scheduling Examinations
|
|
1.3a
|
PDF: Example - Request for Approval to not Administer Examinations for Original Entry Classifications Form
|
|
1.4
|
Filing Examinations
|
|
1.5
|
Preparing Register Information
|
|
1.6
|
Review of Examinations
|
|
1.6a
|
PDF: Example - Review of Examination Letter
|
| Admission of Applicants |
|
2.1
|
Admission of Applicants to Original entry or Promotional Examinations
|
|
2.2
|
Verification of Educational Requirements
|
|
2.3
|
Verification of Experience Requirements
|
|
2.3a
|
PDF: Example - Request for Prior Approval of Compensatory Qualification(s) for Examinations Form
|
|
2.3b
|
PDF: Example - Request for Prior Approval of Waiver of Qualification(s) for Examination Form
|
|
2.4
|
Rejection or Disqualification
|
| Veterans Preference |
|
3.1
|
Veterans Preference Points
|
|
3.2
|
Eligibility Criteria and Point Allocation
|
|
3.3
|
Proof of Eligibility
|
|
3.3a
|
PDF: Example of a Guide for Veteran Document Verification Form
|
|
3.3b
|
PDF: Application for Veterans' Preferene Points Certification of Spouse or Parent of Veteran
|
| Preparing Register Information and Notice of Examination Score |
|
4.1
|
Register Card Preparation (for Employers without Computerized Registers)
|
|
4.2
|
PDF: Notice of Examination Score Preparation
|
|
4.2a
|
PDF: Example - Example of a Properly Prepared Register Card and Notice of Examination Score for a fully Qualified Applicant
|
|
4.2b
|
PDF: Example - Example of an Original Entry Card with One Stripe
|
|
4.2c
|
PDF: Example - Example of an Original Entry Card with Two Stripes
|
| Administering and Scoring Examinations |
|
5.1
|
Assignment of Examination Numbers
|
|
5.2
|
Conditions under which Examinations are Administered
|
|
5.3
|
Condition of Testing Equipment
|
|
5.4
|
Preparing Examination Materials
|
|
5.5
|
Providing Special Assistance
|
|
5.5a
|
PDF: Example - Statement of Monitor Assistance Form
|
|
5.6
|
Giving Instructions to the Applicant
|
|
5.7
|
Timing Examinations
|
|
5.8
|
Monitoring Examinations
|
|
5.9
|
Checking Examinations for Completeness
|
|
5.10
|
Administering Examinations for Staff Members of a Personnel/Human Resource(s) Office
|
|
5.11
|
Incomplete Examinations
|
|
5.12
|
Withdrawals
|
|
5.13
|
Civil Service Exam Challenge Procedure
|
|
5.13a
|
PDF: Example - Exam Question Challenge Form
|
|
5.14
|
General Instructions for Scoring Examinations
|
|
5.15
|
Completing Data on System Answer Sheet
|
|
5.16
|
Directions for Using Plastic Scoring Templates with System Answer Sheets
|
| Answer Sheets |
|
6.1
|
Scanning of System Answer Sheets
|
| Administering Training and Experience Examinations |
|
7.1
|
Procedures for Administering Training and Experience Examinations
|
|
7.2
|
Guidelines for Evaluating Experience for Long and Short Forms
|
|
7.3
|
Directions for Evaluating Supplement A (Long Form)
|
|
7.4
|
Directions for Evaluating Supplement B (Short Form)
|
|
7.5
|
Directions for Evaluating Weighted Ratings of Training and Experience
|
|
7.6
|
Directions for Administering Modified Education and Experience/Informational Supplement
|
| Administering Job Element Examinations |
|
8.1
|
Introduction
|
|
8.1a
|
PDF: Example - Directions for Completing Supplemental Information Form
|
|
8.2
|
The Rating Process
|
|
8.2a
|
PDF: Example - Job Element Examination - Conversion Table
|
|
8.3
|
Use of More than One Rater
|
|
8.4
|
Scoring Information Sheet
|
| Administering Police Officer Examinations |
|
9.1
|
Police Examinations
|
|
9.2
|
General Instructions for the Administration of the Police Officer Examination
|
|
9.2a
|
PDF: Form - Request to Conduct Oral Board Examination Form
|
|
9.2b
|
PDF: Form - Recommendation for Service as Assessor for Police Officer Oral Boards
|
|
9.3
|
General Instructions for the Administration of the Police Corporal, Police Sergeant, and Police Lieutenant Examinations
|
|
9.4
|
General Instructions for the Administration of the Police Captain and Police Major/Deputy Chief Examinations
|
|
9.5
|
Oral Board Examination Process
|
|
9.6
|
Ethical Guidelines for the Police Series Test Administrators, Proctors, and Oral Assessors
|
|
9.6a
|
PDF: Form - Evaluation Sheet for Oral Examining Procedure
|
| Administering Computerized Knowledge Examinations |
|
10.1
|
General Procedures for Administering Computerized Knowledge Examinations
|
| Administering Rewrite Examinations |
|
11.1
|
General Procedures for Administering Rewrite Examinations
|
|
11.2
|
Specific Procedures for Rewriting Clerical Examinations
|
| Rescoring or Reassigning an Examination |
|
12.1
|
General Instructions
|
| Lifting Scores |
|
13.1
|
Procedures for Lifting Scores from Previous Examinations
|
| Administering Courtesy Examinations |
|
14.1
|
General Instructions
|
| Transferring Examination Scores |
|
15.1
|
General Instructions
|
|
15.1a
|
PDF: Example - Transferring Examination Scores Letter
|
| Correcting Examination Scores |
|
16.1
|
General Instructions
|
|
16.1a
|
PDF: Example - Notice of Corrected Scores Form
|
|
16.1b
|
PDF: Example - Error on Examination Letter
|
| Voiding Registers |
|
17.1
|
General Instructions
|
| Security of Examination Materials |
|
18.1
|
Security
|
| Ordering Examination Materials |
|
19.1
|
General Instructions
|
|
19.1a
|
PDF: Example - Requisition for Testing Materials Form
|
|
19.1b
|
PDF: Example - Requisition for Revised Police Officer Examination Materials Form
|
|
19.1c
|
PDF: Example - Requisition for System Forms
|
| Maintaining Examining Instruments by Class |
|
20.1
|
General Instructions
|
Pay Administration |
| General Procedures |
|
1.1
|
Introduction
|
|
1.1a
|
PDF: Example -- Statewide Salary Data Processing System Logging In
|
|
1.1b
|
PDF: Example -- Statewide Salary Data Processing System Revising a Salary
|
|
1.1c
|
PDF: Example -- Statewide Salary Data Processing System Deleting a Salary
|
|
1.1d
|
PDF: Example -- Statewide Salary Data Processing System Establishing a Salary
|
|
1.1e
|
PDF: Example -- Statewide Salary Data Processing System Reports
|
| Open Ranges and Established Rates |
|
2.1
|
Setting and Adjusting Open Range Salary Schedule
|
|
2.2
|
Setting and/or Adjusting Established Rates
|
|
2.3
|
Requested for Setting or Changing Open Ranges & Established Rates
|
| Negotiated and Prevailing Rates |
|
3.1
|
Setting and/or Adjusting Negotiated and Prevailing Rates
|
|
3.2
|
Request for Setting or Changing Negotiated and Prevailing Rates
|
Exemption Procedures |
| General Overview of Exemption from State Universities Civil Service System |
|
1.1
|
Overview
|
| Primary Administrator Exemptions (President, Chancellor, Agency Executive Director) |
|
2.1
|
Primary Administrator Appointments
|
|
2.1a
|
PDF: Example - Common Primary Administrative Position Exemption Titles (36e(2))
|
| Principal Administrative Appointments |
|
3.1
|
Principal Administrative Appointments
|
|
3.1a
|
PDF: Example - Authorized Principal Administrative Position Exemption Titles (36e(3)) and Standards
|
| Teaching, Research, and Extension Faculty Exemptions |
|
4.1
|
Teaching, Research, and Extension Faculty Appointments
|
|
4.1a
|
PDF: Example - Common Academic/Research Position Exemption Titles (36e(4))
|
| Student Appointment Exemptions |
|
5.1
|
Student Appointments
|
|
5.1a
|
PDF: Example - Request for Student Appointment Exception Form
|
| Accountability for Exemption Authorization |
|
6.1
|
Accountability Program
|
|
6.2
|
Internal Review
|
|
6.3
|
System Office Review
|
|
6.3a
|
PDF: Example - Position Description Form
|
|
6.4
|
Merit Board Review
|
|
6.5
|
Remedial Process
|
| Quarterly Reporting Requirements |
|
7.1
|
Reporting Requirements
|
|
7.1a
|
PDF: Example - Quarterly Employee Change Report
|
|
7.1b
|
PDF: Example - Quarterly Report of Exempt Employees
|
| Other Related Actions |
|
8.1
|
Temporary Assignment of Civil Service Employee to a Civil Service Exempt Position
|
|
8.2
|
Changing an Exempt Position to a Civil Service Position
|
|
8.2a
|
PDF: Example - Waiver of Qualification(s) Form
|
